INVENTORY & MATERIALS

Inventory & Materials

Track material truth based on real movements, not spreadsheets or static counts. Review inventory from multiple angles and trace every quantity back to an event. Apply corrections as explicit records without rewriting history. Support processing workflows and pile-level precision when needed, without forcing complexity everywhere. Keep materials and sites governed so planning, execution, and reporting stay consistent. DispatchFleet keeps this workflow connected across the platform.

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PRODUCT AREAS

Product areas in Inventory & Materials

Explore the product areas that make up Inventory & Materials - designed to work together without duplicate data. These capabilities show how DispatchFleet supports day-to-day execution in this area. They capture the decisions dispatchers and field teams make every shift. They also define the guardrails that keep data consistent when plans change. Scan the list below to understand the major functions at a glance. Next, the Features section breaks each capability into concrete actions, screens, and reusable building blocks.

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Inventory Overview

See a single source of inventory truth built on completed movements. Review quantities from multiple operational perspectives without changing underlying data. Trace every number back to real events. Detect discrepancies early before billing or reporting. Keep inventory analysis accurate, consistent, and auditable.

Key Capabilities:
  • Multi-view inventory aggregation
  • Site-based inventory view
  • Material-based inventory view
  • Pile-level inventory view
  • Order-based inventory view

Movement Log

Maintain a complete, immutable ledger of all material movements. Review inbound, outbound, and internal transfers in one chronological view. Trace inventory changes back to jobs, sites, and customers. Add explicit manual movements for real-world exceptions. Use exports for audits, reconciliation, and billing preparation.

Key Capabilities:
  • Inbound movements
  • Outbound movements
  • Transfer movements
  • Derived job movements
  • Manual movement entry

Inventory Correction

Reconcile calculated inventory with verified real-world counts. Compare system totals against corrected values transparently. Record explicit reasons for every adjustment. Preserve original movement history without deletion. Keep inventory accurate while remaining fully auditable.

Key Capabilities:
  • Quantity reconciliation
  • Correction context selection
  • System vs corrected comparison
  • Adjustment reasoning
  • Audit-safe correction records

Material Processing

Record on-site material transformations without involving transport. Convert one material into another with explicit quantity control. Capture yield loss or gain as real operational data. Track processing by site and pile when required. Keep transformation history clear and auditable.

Key Capabilities:
  • Processing event log
  • From-to material transformations
  • Quantity gain or loss tracking
  • Pile-aware processing
  • Processing filters and history

Piles

Track physical stock locations inside each site. Maintain pile-level accuracy without forcing it where not required. Derive quantities strictly from movements, processing, and corrections. Control pile lifecycle states clearly. Connect digital inventory directly to real stock on the ground.

Key Capabilities:
  • Piles list
  • Pile lifecycle management
  • Pile-level quantity tracking
  • Pile assignment to site and material
  • Pile status control

Materials

Define everything that is hauled, tracked, and billed. Control material identity, units, and baseline pricing in one catalog. Keep materials consistent across jobs, tickets, inventory, and reports. Prevent free-text drift and duplicate definitions. Maintain a single material vocabulary across the operation.

Key Capabilities:
  • Materials list
  • Material identity and codes
  • Default units
  • Pricing baseline
  • Material status control

Material Settings

Define the rules that govern how materials are measured and converted. Set default units and density values at the category level. Normalize quantity calculations across the system. Support bulk catalog management through CSV import and export. Keep measurement logic predictable and audit-safe.

Key Capabilities:
  • Material categories
  • Material subcategories
  • Default units per category
  • Density and conversion rules
  • Catalog import and export

Sites

Manage all operational locations used in routing and dispatch. Define pickup and drop-off roles clearly. Keep only valid sites selectable in jobs. Maintain accurate geolocation for routing and ETA calculations. Connect sites to materials, customers, and inventory safely.

Key Capabilities:
  • Sites list
  • Pickup and drop-off roles
  • Site status control
  • Geolocation and routing data
  • Material-site associations

WORKFLOW

Inventory & Materials workflow

Track material truth based on real movements, not spreadsheets or static counts.

01

Inventory Overview

Review inventory levels from multiple angles with movement-based source data.

02

Movement Log

Trace every quantity change back to a specific movement event and timestamp.

03

Inventory Correction

Apply corrections as explicit records so history stays intact and auditable.

04

Material Processing

Track processing steps so raw material movements translate into usable inventory states.

05

Piles

Track pile balances and movements so stock levels stay accurate at the site.